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7 Ways to Give Your Prospecting Emails a Makeover

blog author
Written by Mike Schultz
President, RAIN Group

Email is one of the top ways to break through and secure meetings with targeted buyers. In fact, 80% of buyers say they prefer to be contacted by sellers via email. It's an essential part of any prospecting plan.

However, too many prospecting emails fall victim to common mistakes that kill response rates. Recently, we shared 13 email prospecting best practices. Here are 7 email makeover ideas to help you improve your emails and work toward those best practices.


7 Prospecting Email Makeovers

  1. Be a real person, not a robot.


    Before Email


    After Email
  2. Lead with "You" instead of "I."

    Before After
    I've been thinking… Your post on [subject] got me thinking...
    I'm also a member of [LinkedIn Group] Your question on [LinkedIn Group]
    I've worked with multiple people in your position… VPs of Marketing often find that meeting and exceeding inbound
    lead targets is a huge challenge. Several VPs have told me that…
  3. Use simple words and short sentences.


    Our platform features an innovative process for listing new openings across job boards, tagging, searching, and organizing job applications and resumes by utilizing cloud computing and decentralized information management. Candidates can be prioritized based on custom criteria and integrated seamlessly with your internal enterprise resource planning, which is a huge benefit to your business.


    You can post to 100+ job boards with one click and view all your best candidates in one place.

    We make it easy for you to screen and rate them, so you can make the right hiring decisions—fast!

  4. Use bullets.


    Small business owners see their top challenges as managing employee healthcare, dealing with government regulations, and diversifying their client base.


    Small business owners in our study see their top challenges as:

    • Managing employee healthcare
    • Dealing with government regulations
    • Diversifying their client base
  5. Use the rule of 3.


    The top 6 areas we help with are:

    1. Designing and implementing assessment programs beyond checklist audits
    2. Enhancing performance in food safety, operational excellence, and workplace safety
    3. Increasing effectiveness of process change
    4. Improving strategy, structure, and process across locations
    5. Developing brand-wide and location-level growth strategies
    6. Recruiting, hiring, onboarding, and retaining the best foodservice and operational talent


    The top 3 areas we help with are:

    1. Designing and implementing assessment programs that fuel process change
    2. Improving food safety, operational excellence, and workplace safety
    3. Developing brand-wide and location-level growth strategies
  6. Ask questions that prompt direct responses.

    Before After
    Let me know if any of those times work for you. Is 9:30 or 1:30 a better time to speak?
    Looking forward to hearing your thoughts on
    this research.
    Do you think the results on [research topic] will change your
    approach to [challenge]? Have you tried any of these strategies in the past?
    Our platform can help you improve
    [related business value].
    Are you currently working on improving [related business value]?
  7. Have one call-to-action (ask) per email and make it clear.


    I'd love to hear what you think of this video and find a time to speak with you about our latest research. I can also schedule a time to walk you through the demo and introduce you to my colleague in IT.


    I hope you enjoyed this video. I'd like to schedule a call to demonstrate how you can apply these findings with your team. Are you available September 4 at 10am?

Subtle changes make all the difference in your emails. Give your prospecting emails a makeover with the suggestions listed above to start seeing dramatic differences in buyer response rates and increases in your sales results.

For more email prospecting tips and best practices, read: 13 Tips for Email Prospecting Success.

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RECOMMENDED READING >> 21 Powerful, Open-Ended Sales Questions


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Topics: Sales Conversations Sales Prospecting